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Start with professional DofE management, introduce centre operations as you grow, or manage your full centre through one connected system. Every package includes a one-off build and configuration stage, followed by monthly hosting, maintenance and support. All prices exclude VAT.
Covers branding, workflow configuration, portal setup, included custom features, testing and training.
Covers hosting, maintenance, backups, updates and standard support.
Starter
Professional DofE Management
Manage professional DofE delivery
For independent and smaller DofE providers replacing spreadsheets, forms and repeated email administration.
Hosting, maintenance and support included. Twelve-month managed-service agreement.
The real total
Included customisation: One included custom feature
Core
Advanced DofE & Essential Centre Operations
Automate DofE delivery and essential centre operations
For growing providers managing higher volumes, customer journeys, staff compliance and basic centre resources.
Hosting, maintenance and support included. Twelve-month managed-service agreement.
The real total
Included customisation: Three included custom features or automations
Growth
Complete Centre Management
Run your complete outdoor-centre operation
For centres coordinating accommodation, activities, staffing, ratios, kit, customers and operational schedules.
Hosting, maintenance and support included. Twelve-month managed-service agreement.
The real total
Included customisation: Five included custom features or automations
The displayed build price covers the package configuration, branding, included modules and stated custom-feature allowance. Costs only increase where additional integrations, modules, migration or out-of-scope development are requested and agreed in writing.
What is a custom feature? An agreed modification, workflow, form, report, portal element or automation of reasonable complexity, documented in your project specification before development begins. New third-party integrations, complex scheduling engines, mobile apps, major database restructuring and additional portals sit outside the included allowance and are quoted separately.
Standard option: a 12-month managed-service agreement, with the build fee paid in two stages (deposit and pre-launch balance).
No-upfront-build option: build and managed-service costs spread over 24 months, subject to a 24-month minimum agreement.
Try before you commit. Run a live trial with the standard system, using one of your real bookings, courses or activities, before committing to a full build.
Add capability as your operation grows. Each extension is scoped and quoted separately, so you only pay for what you need.
Additional custom workflows
Quoted separatelyData migration
Quoted separatelyAdditional customer portals
Quoted separatelyAccounting or CRM integrations
Quoted separatelyAdditional centre locations
Quoted separatelyAdvanced reporting
Quoted separatelyAdditional staff training
Quoted separatelyPriority support
Quoted separatelyEvery package is shaped around one core focus. Starter covers one simple focus, Core one complete focus with supporting areas, and Growth can connect multiple workflows together. Whichever you choose, the interface is mobile-friendly and works across desktop, tablet and phone.
Providers managing expeditions, courses, camps, bookings or activity delivery.
Booking records, stages, dates, locations, participant/client data, communications, PDFs.
Providers organising instructors, freelancers, volunteers or seasonal staff.
Staff records, roles, availability, qualifications, allocation, rota view, communications.
Providers managing schools, organisations, groups or repeat clients.
Client records, contacts, enquiry pipeline, follow-up notes, proposal/quote status.
Providers needing better information access and fewer repeated questions.
PIN portal, dates, logistics, kit lists, resource links, announcements, accessibility.
Sites needing visitor, participant, learner or staff movement records.
Sign-in/out logs, timestamps, contact details, attendance records, emergency info.
Providers delivering qualifications, CPD, first aid or outdoor training.
Course records, learner records, trainer allocation, attendance, resources, completion notes.
A simple, transparent process from first enquiry to launch, so you always know what you're paying for and when.
Workflow consultation
Before commitmentWe review your current processes and agree the right package and customisation scope, not a full discovery or consultancy session.
50% deposit
Starts your projectStarts discovery, configuration and development. No workflow meetings or build work begin until the deposit is paid.
Remaining 50%
After review, before launchPayable after the agreed build has passed your customer review against the agreed acceptance criteria, and before live launch. You confirm the system meets the specification before this is due.
Monthly managed service
Starts on launch dateBegins on the confirmed launch date. Covers managed hosting, backups, security updates, monitoring, bug fixes and standard support. Twelve-month agreement.
Additional work
Quoted individuallyCovers features or changes outside the agreed scope. Written approval required before extra work starts.
Build deposit examples: Starter from £625 + VAT · Core from £1,250 + VAT · Growth from £1,500 + VAT. The remaining 50% is due before launch.
Common questions from AAPs and expedition providers considering Expedition Section Hub.
Show us your current workflows and we'll recommend the most appropriate package, configuration and payment structure.