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Manage every school expedition without chasing forms, spreadsheets and email threads
Keep participant records, consent, medical and dietary information, parent communication and expedition evidence connected to the correct trip. Give authorised staff a clearer view of what is complete, what is missing and what needs attention.
The difficult part is not collecting information. It is keeping the latest version together.
See which participant records are complete and which still need action.
Keep updates connected with the correct participant and expedition.
Give staff access according to their role rather than circulating full spreadsheets.
Maintain a clearer record of consent, attendance and information sharing.
Manage participant records, consent, communication and expedition evidence in one controlled system.
Keep participant records accurate in one place
Participant, parent and emergency contact details stay current and secure, not spread across letters and inboxes.
Hold the latest medical and dietary detail
Collect and update medical, allergy and dietary information securely, with clear flags for the staff who need them.
See who has returned consent at a glance
Gather parental consent and behaviour agreements online, with a clear record of what's outstanding.
Keep EVC evidence ready when it's needed
Hold staffing, DBS and risk information together so your duty-of-care evidence is easy to pull together.
Know every participant is accounted for
Track sign-in and sign-out at each phase for confidence that everyone is where they should be.
Answer parents without endless emails
Share kit lists, timings and meeting points through a branded portal instead of repeated messages.
See how the information connects
Three real interface views showing how one expedition's information stays together.
Operational dashboard
See upcoming expeditions, outstanding information and current booking status.
Participant record
Keep contact, medical, dietary, consent and emergency information associated with the correct trip.
Role-specific portal
Give staff and parents access to the information relevant to them, without circulating full spreadsheets.
Example interface layouts from systems we've built. Expedition Section Hub is not endorsed or affiliated with DofE.
Works alongside your existing DofE arrangements
The system does not need to replace every process the school already uses. It can be configured to manage the parts currently handled through forms, spreadsheets, email chains and shared documents — and works alongside your existing DofE team, external provider or eDofE processes.
Two ways to start
Starter improves participant administration. Core connects participant administration with the wider expedition operation.
School Expedition Portal
Best for schools that need a clearer way to collect and manage participant and parent information.
Improves participant administration — collecting and keeping records in one place.
From £1,250 build
+ £300 per month (excl. VAT)
- Branded school expedition portal
- Participant and emergency-contact records
- Medical and dietary information
- Digital consent and acknowledgements
- Parent information and communication
- Attendance and completion tracking
Monthly fee covers: Hosting, routine maintenance, monitoring, support and agreed platform updates.
School Expedition Operations
Recommended for schools running multiple expeditions or coordinating external staff and providers.
Connects participant administration with the wider expedition operation.
From £2,500 build
+ £450 per month (excl. VAT)
- Everything in Starter
- Multiple expedition phases and cohorts
- Staff and instructor records
- Qualification and document tracking
- Role-specific EVC and staff access
- Expedition status and evidence dashboard
Monthly fee covers: Hosting, maintenance, monitoring, support and agreed platform updates. Bespoke additions quoted separately.
Every project begins with a free 20-minute enquiry call. After the deposit, we hold two one-hour workflow meetings to map your current processes and configure the system around them.
50% of the build fee is paid as a deposit, with the remaining 50% due before launch. Monthly management begins when the system goes live. A 12-month minimum agreement applies.
Built around the way your organisation already works
Understand the current workflow
We review how you currently manage enquiries, records, bookings, participants, staff and communication.
Agree the system structure
We identify which forms, dashboards, portals and permissions your organisation needs.
Build and configure
Your branded system is configured using your terminology, workflow and operational requirements.
Launch and manage
We support implementation, provide guidance and continue to manage the technical system after launch.
Designed around real operational workflows
Expedition administration rarely fails because staff do not care. Problems occur when the latest information is spread across inboxes, spreadsheets, PDFs and separate booking systems. Expedition Section Hub is designed to give each booking, expedition or residential visit one controlled operational record.
Built with controlled access in mind
Different users do not need to see the same information. Your system can be configured with separate access for administrators, EVCs, trip staff, instructors and parents, according to the workflow agreed during implementation.
Common questions
Show us how your school manages expeditions
Bring one upcoming expedition to the demonstration. We will show how participant records, consent, medical information, parent communication and EVC evidence could be structured around that expedition.
No system preparation is required. The first conversation is used to understand your current process and determine whether the service is suitable.